APPOINTMENT CALENDAR HELP                                APPOINTMENT CALENDAR FAQs

 

What's New in AppCal

June 2012

SCInfo Integration

Since November 2011 w e have integrated the familiar functions of SCInfo into AppCal. At SC130 and going forward we will only use AppCal as the onsite conference tool. AppCal will provides all conference information to our delegates.

Guest Login

As SC129 SIN limited AppCal access will be granted to Support roles and Observers under a ‘Guest’ Log In. Access to AppCal will give the ‘Guest’ visibility of delegates attending the conference and their location during the conference only. As with SCInfo conference extranet site, login information will be sent to delegates a few days prior to the conference.

Once logged in the ‘Guest’ will have limited visibility to the following pages, Home, Participants, Companies, Help and Log out.

Conference Documents

Conference Documents will be found on the home page of AppCal. 

 

Table number display

Under the Participant's page there is a column called Table/Room which  displays the location of the individual or the company. As in previous conferences IATA is responsible for updating this information onsite during the conference.

 

Favorites - adding & comparing

Adding a Favorite

It is now possible to add a favorite under the Favorites Calendar page.

Simply start typing the name of the delegate or company into the quick search field and their details will show up in the drop down menu. Once you have selected your favorite click add.

Comparing Favorite Calendars

To compare a number of your 'favorite' calendars, go to the Favorites Calendar page and left click on the favorite you wish to compare calendars with, then click to 'Bring to the front'.  Do the same with the other favorites you wish to compare with. 

 

To reset your favorite list click on a new page.  When you go back to the favorite Calendar page the favorite list will have reset. 

 

 Search by Company 

In accordance to the SCInfo site it is also possible to search for a company or delegate by Country in the drop down menu found under the Participant’s page.

 

 

 

Calendar

Calendar Print out

When printing out your calendar the lines that distinguish the time slots are darker and clearer.  Please follow this link for further information on printing your calendar.

Exporting AppCal to email Calendars

From SC128 it has been possible to import your AppCal calendar into Outlook.  After testing this feature has been made possible for Mac mail, Firebird and Lotus notes. The guidelines below are based on Outlook but the process for the other email/calendar systems are the same. 

Important Note: Once you arrive onsite at the conference, please make sure you change the time zone in your Outlook before you export your calendar.

How to change the time zone in Outlook:

Step 1: Click on your Calendar in Outlook as shown below:

 

Step2: click on the clock on the left hand side as shown below:

On the Tools menu, click Options.
Click Calendar Options.
Click Time Zone.
Under Current time zone, type a description in the Label box.
In the Time zone list, click the time zone you want.
If you want your computer clock to automatically adjust for daylight saving time changes, select the Adjust for daylight saving time check box.
This option is available only in time zones that use daylight saving time (DST).

Step3: Change the time zone using the drop down menu, to that of the conference as shown below

 

Step4: Shut down your Outlook so that the new settings take effect.

Now you can begin exporting you AppCal Calendar to Outlook!

 

"Export to Outlook" function

You can now export your appointments to your Outlook. You can either extract one appointment or all appointments

For Outlook 2003 users

1- Extract one appointment to Outlook

Right click on the appointment that you would like to export as shown below:

Save the file on your computer

Go to your Outlook

 

The appointment will appear in your calendar

Once you open it, you will see the full details concerning your appointment:

Important: If you extract an appointment twice duplicates will appear in your calendar

2- Extract all Calendar to Outlook:

All the other steps are exactly the same as mentioned in section one "Extract one appointment to Outlook"

Important: If you extract your calendar  twice duplicates will appear in your calendar. for all appointments that were already extracted. New ones will appear only once.

For Outlook 2010 users

You can either extract one appointment or all appointments to Outlook. Our recommendation is to extract all appointment since this will create a new separate calendar in your Outlook that you can delete and and replace at any point of time before or during the conference

 1- Extract all Calendar to OutlooK:

Under you calendar  as shown below you have "Export to Outlook" icon, please click on in it:

Open file:

The file will directly show in your Outlook as shown below:

If you want to delete the AppCal calendar you exported in order to export a new updated version, please follow the steps below:

 

Or

2. Extract only one appointment:

please note that if you do this export several times for the same appointment duplicates will appear in your Outlook.

Right click on the appointment that you would like to export as shown below:

Click on Open:

Save and close as shown below:

November 2010

 1 - Quick Search for SCR and SWAP Messages

You can now use the "Quick Search" function when sending messages from your Message Box. Simply type the first two characters and the drop-down list will be activated, continue to type and the search will be narrowed down. You can search by Company Name, Company Code, Country, Participant Names, and Participant Responsibilities

 

2 - Room and Table Numbers

You can now update where you will be during the conference in your “My Info” section in order to communicate this will other participants.

 

3 - Increase in Favorites

Your Favorites Calendar will display a maximum of 50 participants. Previously, you could add as many participants as you wanted to your list, but only the first 30 participants would display.
Now, once you have added 50 participants to your favorites list, a message will alert you to stop adding names.

 

    June 2010

    1 - Forgot My Password

    Now you can reset your password yourself

    You click on the "I forget my password" as shown below:

    AppCal will automatically send you a new password to your e-mail address that is in the AppCal system

    2 - Print your Calendar

    Now you can print your calendar in a very nice template in just on click

    Your calendar will open in a pdf. format ready for printing

    November 2009

    1. SWAP Messaging

    June 2009

    1. SCR Messaging

    April 2009

    1. "Deleted" Message tray
    2. Send Messages to more than one Company
    3. Register external e-mail addresses for future use
    4. Add "Job Title" to My Info page

    October 2008

    1. Message Box

    April 2007

    1. Tool tip (Roll over)
    2. Favorites list warning Pop-Up
    3. Favorites calendar menus pop up on the left for last columns
    4. Search Results sort order
    5. Import Previous Conference Favorites list
    6. Insert Confirmed appointment (coordinators only)

     

     

    • Add Job Title to My Info page

      My Info page now has an input box for your Job Title.

      This information is displayed on your Info page, and is visible when a mouse is stopped over your name in the Participant Page  

    • Message Box
    You can now exchange messages with other AppCal participants.
    You can access your Message Box from the main Menu Bar 

    Detailed information on how to use the Message Box can be found on the dedicated Message Box Help page.

     

    Cannot remember who it is requesting an appointment with you?
    Roll your mouse pointer over a cell, and a pop-up will display the participant's name  and company.
    If a note was added, it will also be displayed.

    • Favorites list warning Pop-Up
    • Previously, if you added the maximum number of participants to the Favorites list, it was impossible to use the Favorites Calendar for the last entries on the right side of the page, since the menus would display outside of the browser frame. Now, when clicking on the last column to the right, menus will display on the left side.

     

    You can adjust the order in which you results will be displayed clicking one of the radio buttons in the header row.

    When in the customisation phase, you have to add the participants one by one to your Favorites List. If you have used the Appointment Calendar before, you can now re-create your Favorite List as it was when you last used it for the previous conference. Some names might not be displayed: see Help Page for more details.

    This functionality is available to Coordinators only

    Although it is not a recommended practice, it may happen that an appointment is agreed to outside of the Appointment Calendar, via e-mail or phone. In the past, a coordinator would usually use BLOCK with a NOTE  to write this appointment in his calendar. This appointment would not appear in the other party's calendar. Such a blocked appointment could not be moved or cancelled via the AppCal functionalities. Coordinators will now be able to insert such an appointment as Accepted in their calendar and the other participant calendar by using Insert Confirmed Appointment.

    All follow up transactions will be possible. See Help Page for more details