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Appointments Calendar  "SCR and SWAP Message Box" Support

All necessary information on SCR messages and formats can be found in IATA’s Standard Schedules Information Manual (SSIM). In case of differences of interpretation between this AppCal Help Page and the SSIM, the SSIM will prevail.

 
  • Each company has access to a "Message Box" in the Appointment calendar.
  • There is only one Message Box per company.
  • Messages sent to a company Message Box can be viewed by every participant from that company.

 

SCR Message Box

Creating and sending an SCR Message

Completing the SCR editor Mask

Pasting an already created SCR into the message

Replying to an SCR Message

Arrival slot, departure slot, turnaround slot editor examples

 

SWAP Message Box

  • The purpose of the SWAP message functionality is to facilitate the exchange of slots between participating Airlines, and have the transaction confirmed by the Coordinator.
  • The SWAP transaction must be approved electronically by all Airlines involved in the SWAP, and is only forwarded to be processed by the coordinator if all approvals have been added. One message is sent by all participating Airlines to the Coordinator.
  • The SWAP transaction is transmitted to the coordinator in an SCR format.
  • The participant creating the SWAP message must have all the information necessary to create the entire message on behalf of all the participating Airlines.

Creating and sending a SWAP Message

Completing the SWAP editor Mask

Pasting an already created SCR into the message

SWAP follow up actions

Arrival slot, departure slot, turnaround slot editor examples

 


SCR Message BOX

 

Creating and sending an SCR Message

In Message Box, select Write an SCR Message

Note that in Message Box, the Write and SCR Message and the Write a SWAP Message buttons will only appear if you currently have the right to use these functionalities.

Addressing a Message

Select a “To”: company from the drop down menu, and complete the subject line.

Note You can only sent an SCR Message to one Company.

The window opens on the SCR editor. You can always send an existing SCR Message created outside of AppCal by choosing Paste an already written SCR into the message. This will toggle you to the editable text box


Completing the SCR editor Mask

Message Heading

Complete the required Message Heading fields in the editor.

By default, the season corresponds to the current Scheduling Conference Season. It can be overwritten.

Optionally, selecting Local Time, will create //LT in the Creator Reference Line

Optionally including an e-mail address in the Creator e-mail box will add an email address in the Creator Reference Line.

Note AppCal will not send a copy of the SCR message to the Creator e-mail address. This address will only be added to the SCR Creator Reference Line and used on reply (response) Messages. Some Coordinators will send an automatic response to the Creator e-mail address, in addition to their reply in the AppCal Inbox.

Schedule Information Data lines

Complete the required Schedule Information Data Line fields in the editor.
Field validation will appear if the information entered in a specific field is not properly formatted.

Using mouse stop over a field header, you can review the required parameters for this field

When the mask is completed, click Add Line

If information is missing from the editor, a list will appear indicating the field(s) to be completed when you will attempt to add the Schedule Information Data Line.

If the editor is properly filled, the SCR Data Line will be accepted.
Add as many Data Lines as necessary. Just complete the mask and click Add Line

You can edit message Schedule Information Data Lines

Delete will delete the line immediately left of the button.

Copy will copy the line back into the editor mask.

Overwrite will replace the line immediately left of the button with the mask content

Message Footer

Scheduling Information (SI) and General Information (GI) lines can be added to the SCR message

Once your SCR message lines have been completed using the editor, simply click on Create SCR Message to create the SCR formatted output.

Creating/Updating the SCR Message

Once you have clicked on Create SCR Message, the output is displayed in the text box.

If the displayed SCR message is incomplete or incorrect, you can always go back to the editor and make the necessary changes, using the Add Line, Delete, Copy, Overwrite functionalities described above.
Once the changes have been completed in the SCR editor, the SCR Message can be Updated, by clicking the Update SCR Message button.

Completed SCR messages can then be Sent, and a copy will be placed in your Outbox.


Pasting an already created SCR into the message

You can use the SCR Message Box functionalities to send an existing SCR to a coordinator.

After entering the SCR Message page, clicking Paste an already written SCR into the message – located immediately below the subject line – will toggle you to a blank text box.

Copy paste your SCR Message into the text Box, and send it.


Replying to an SCR Message

An incoming SCR Message will come to your Message Inbox.
Unread messages are highlighted in red.

Click on the message title to display and action the SCR message.

Quick replies

There are two Quick-Reply options.

If the message has been sent to you in error, simply click Not For Us
If the SCR message is not properly formatted, simply click Incorrect Message

In both cases, no further action is necessary. The message will be returned to the sender’s inbox with a comment added in the subject line.

Completing a reply

Clicking the Reply button will open the message in an editable text box.

Reply to the SCR message by adjusting and/or deleting Schedule Information Data Line(s).
Once message is edited properly, it can be sent.


Arrival slot, departure slot, turnaround slot editor examples

See how to complete an Arrival Slot, a Departure slot, or a Turnaround slot

Arrival Slot 

To create and Arrival Slot Data Line, complete the upper and middle sections of the Mask

Departure slot

To create a Departure Slot Data Line, complete the lower and middle sections of the Mask

Turnaround slot

To create a Turnaround Slot Data Line, complete the upper, middle and lower sections of the Mask


SWAP Message BOX

Creating and sending a SWAP Message

In Message Box, select Write a SWAP Message

Note that in Message Box, the Write and SCR Message and the Write a SWAP Message buttons will only appear if you currently have the right to use these functionalities, and they will not necessarily be activated at the same time.

Addressing a Message

Select a “To”: company from the drop down menu, and complete the subject line.

Note You can only sent a SWAP Message to one Company.

  • Select one or more Signers.
  • A signer is the Airline(s) you are Swapping slots with.
  • A minimum of one signer is required in addition to the Airline writing the message, which automatically shows as a signer.
  • If more than two Airlines are involved, add other Signer(s) by clicking on Another Signer

Note: A signer added in error can be removed. Click Delete next to the name.

The page is open on the SWAP editor.
You can always send an existing SWAP Message created outside of AppCal by choosing Paste an already written SWAP into the message.
This will toggle you to the blank SWAP Text Box (see below)


Completing the SWAP editor Mask

Message Heading

Complete the required Message Heading fields in the editor.

By default, the season corresponds to the current Slot Conference Season. It can be overwritten.

Optionally, selecting Local Time, will create //LT in the Creator Reference Line

Schedule Information Data lines

Complete the required Schedule Information Data Line fields in the editor.

  • As in the previously described SCR mask, field validation will appear if the information entered in a specific field is not properly formatted.
  • Mouse stop over a field header will show the required parameters for that field.

 When the mask is completed, click Add Line

  • If information is missing from the editor, a list will appear indicating the field(s) to be completed when you will attempt to add the Schedule Information Data Line.
  • If the editor is properly filled, the SCR Data Lines will be accepted.

 

Add the Data Lines for all Airlines involved in the SWAP. Just complete the mask and click Add Line

You can edit message Schedule Information Data Lines

Delete will delete the line immediately left of the button.

Copy will copy the line back into the editor mask.

Overwrite will replace the line immediately left of the button with the mask content

 

Once all the SCR message lines have been completed for all Airlines involved in the SWAP, simply click on Create SCR Message to create the SCR formatted output.

Creating/Updating the SCR Message

Once you have clicked on Create SCR Message, the output is displayed in the text box.

If the displayed SCR message is incomplete or incorrect, you can always go back to the editor and make the necessary changes, using the Add Line, Delete, Copy, Overwrite functionalities described above

Once the changes have been completed in the SCR editor, the SCR Message can be Updated, by clicking the Update SCR Message button.

Completed SCR messages can then be Sent, and a copy will be placed in your SWAP Outbox.


Pasting an already created SWAP SCR into the message

You can use the SWAP Message Box functionalities to create a SWAP message from an existing SCR message.

After entering the SWAP Message page, clicking Paste an already written SWAP into the message – located immediately below the subject line – will toggle you to a blank text box.

Simply Copy paste your SCR Message into the text Box, and send it.


SWAP follow up actions

  • To be validated and transmitted to the coordinator, a SWAP message must be Accepted (Signed) by the other Airline(s) part of the SWAP.
  • Only the HOD – or someone with Administrator Role (see AppCal main Help page for an explanation) can accept (sign) a SWAP message.
  • A copy of the SWAP message is first placed in the SWAP inbox. Current message status is displayed.

Sign a SWAP / Refuse signature

Open SWAP message by clicking on the Message Subject.

The message Header indicates which Airline has signed the SWAP, and which has not.

Refuse Signature

Click refuse signature.
A pop-up will appear asking for the reason

A refused SWAP message will not be sent to the coordinator.
In the case when more than two Airlines are part of a SWAP, any of the Airlines asked to sign can Refuse, and consequently end the transaction.

A refused SWAP will be placed in all participating Airlines Inbox.

Open the message to view the reason.

Sign SWAP

To Sign a SWAP, simply click the button.

 

Once signed by all Airlines, status of the SWAP message will change to “Signed”, and it will be sent to the Coordinator Inbox for review.

Replying to a SWAP Message

The Coordinator opens a SWAP message by clicking on the Message Subject.

The message Header indicates which Airline have signed the SWAP.

Reject a SWAP

Click Reject.
A window will open for the Coordinator to type in the reason

A copy of the Coordinator’s response will be sent to each Airline “Signee”.
SWAP status will show denied.

Accepting a SWAP

Coordinators can accept a SWAP by clicking the Accept button
This will open the message in an editable text box.

 

Prepare the response to the SCR message by adjusting and/or deleting Schedule Information Data Line(s).
Once message is edited properly, it can be sent.

 

A copy of the Coordinator’s response will be sent to each Airline “Signee”.
SWAP status will show Accepted.


Arrival slot, departure slot, turnaround slot SWAP editor examples

See how to complete an Arrival Slot, a Departure slot, or a Turnaround slot

 

To create and Arrival Slot Data Lines, complete the upper and middle sections of the SWAP Mask

 

To create a Departure Slot Data Lines, complete the lower and middle sections of the SWAP Mask

 

To create a Turnaround Slot Data Lines, complete the upper, middle and lower sections of the SWAP Mask